Writing-Write an Email

Takeaways

  • 具体具体具体 要有真实感

Rubrics

  • 解释清晰,满足沟通的目的
    • 要有原因 解释 例子 而不是只有短句
  • 句法多样性
    • 句子结构
  • 精确 符合语言习惯的wording
  • 满足社交惯例
  • 拼写正确

Format

Email Types

Suggestion

  • 别人向索要建议
  • 注意到了一个问题,主动提出建议

通用

  • Formal (职场/学术给长辈或平级):
    • It might be highly beneficial to explore… (探索…或许会大有裨益)
    • Have you considered the possibility of…? (您有没有考虑过…的可能性?)
    • One effective approach could be to… (一个行之有效的方法可能是…)
  • Informal (校园/生活给朋友):
    • If I were in your shoes, I would probably… (如果是,可能会…)
    • You might want to look into… (或许可以了解一下…)
  • 套话
    • I would like to suggest….
    • It is advisable to….
    • I propose that we….
    • One possible solution would be….
    • An alternative approach would be….
    • I suggest implementing….
    • Such a change would lead to….
    • Thank you for considering my suggestions.
    • Feel free to contact me for further details.
    • I welcome any feedback you may have.
    • I would appreciate your thoughts on….
    • I’d be happy to discuss this further….
    • I hope you’ll find this proposal worthwhile….
    • I’m looking forward to your response.
    • Please don’t hesitate to contact me if you need more information.
    • I’m happy to provide additional details if needed.
    • I appreciate your time and attention to this matter.
    • It has come to my attention that….
    • I believe that we should consider….
    • It might be beneficial to….

Campus Scenarios 校园场景

  1. Course Selection Advice (选课建议)
    • Strike a balance (between A and B): 在A和B之间取得平衡
    • Align with: 与…保持一致 / 契合
    • Tailor to: 为…量身定制
    • Prerequisite: 先修课程 / 前提条件
    • 例句: To strike a balance between your core GPA and personal interests, I highly recommend choosing electives that align with your long-term goals in fields like Machine Learning or NLP.
  2. Thesis/Research Direction (科研/论文方向)
    • Delve into: 深入探究
    • Hone in on: 集中注意力于 / 准确定位
    • Theoretical framework: 理论框架
    • Bounce ideas off (someone): 和某人交流想法(听取意见)
    • 例句: Before finalizing your topic, it might be worthwhile to bounce some ideas off your mentor to help you hone in on a specific Vision-Language model benchmark.
  3. Exam/Competition Preparation (备考/竞赛)
    • Formulate a strategy: 制定策略
    • Identify blind spots: 找出盲区
    • Intensive revision: 强化复习
    • 例句: For the upcoming modeling contest, formulating a clear strategy to allocate time efficiently will help you and your teammates identify blind spots early on.

Personal Growth 个人成长

  1. Time Management & Mental Stress (时间管理与心理压力)
    • Prioritize tasks: 区分任务优先级
    • Avoid burnout: 避免过度劳累/职业倦怠
    • Decompress: 减压 / 放松
    • Confide in: 向…倾诉
    • 例句: Academic anxiety is completely normal. To avoid burnout, you might want to decompress by engaging in high-intensity sports like badminton, or simply confide in a close friend.

Workplace Scenarios 职场场景

Work Execution 工作执行

  1. Technical Challenges (技术挑战)
    • Troubleshoot: 排查故障 / 解决问题
    • Implement a workaround: 实施替代/折中方案
    • Leverage expertise: 利用专业知识
    • Cross-functional collaboration: 跨部门协作
    • 例句: If you encounter a bottleneck in the software development process, leveraging the expertise of senior developers to implement a workaround could save the team valuable time.
  2. Client Communication (客户沟通)
    • Navigate difficult conversations: 应对艰难的对话
    • Manage expectations: 管理预期
    • Reach a consensus: 达成共识
    • Mutually beneficial outcome: 互利双赢的结果
    • 例句: When dealing with demanding clients, it is crucial to manage their expectations upfront to ensure we can reach a consensus smoothly.

Soft Skill Development 软技能提升

  1. Public Speaking&Professional Etiquette
    • Articulate ideas: 清晰地表达想法
    • Project confidence: 展现自信
    • Maintain a professional demeanor: 保持专业风度
    • 例句: To improve your public speaking, practice articulating your ideas concisely while maintaining strong eye contact to project confidence.

Life Scenarios 生活场景

Daily Decision-Making 日常决策

  1. Diet, Health & Time (饮食、健康与拖延)
    • Incorporate (A into B): 将A纳入B中
    • Break tasks down into manageable chunks: 把任务拆解成易于处理的小块
    • Overcome inertia: 克服惰性
    • Set boundaries: 设定界限
    • 例句: If you are struggling with procrastination, try breaking your project down into manageable chunks; this makes it much easier to overcome inertia.
  2. Interpersonal Skills (人际交往/冲突)
    • Clear the air: 消除误会 / 澄清事实
    • Find common ground: 寻找共同点
    • Address grievances amicably: 友好地解决不满
    • 例句: Living with roommates can be tricky. Having an open conversation to clear the air is usually the best way to find common ground.

Hobbies & Leisure 爱好与休闲

  1. Travel & Culture (旅行与文化体验)
    • Off the beaten path: 远离喧嚣的 / 冷门的(旅行地)
    • Immerse oneself in: 沉浸于
    • Draw up an itinerary: 拟定行程
    • Thought-provoking: 引人深思的
    • Broaden one’s horizons: 开阔眼界
    • 例句: When drawing up your itinerary for your exchange program, try to include some locations off the beaten path, like exploring iconic modern architecture, which will truly broaden your horizons.

Request

  • clear subject lines, polite language, and specific details

通用

  • Could you please confirm whether [action] has been completed?
  • I would appreciate it if you could expedite the process.
  • Kindly forward the latest version of [file] to [email address].
  • Attached is the requested data for your reference.
  • This matter requires immediate attention. Would it be possible that you respond by [deadline].
  • As we discussed, I’d like to prioritize [task].
  • Following up on my previous email, could you update me on the status?
  • I haven’t received your reply yet, so I wonder if there is any update
  • If possible, I’d be grateful for your assistance with [request].
  • Let me know if you need additional information from my side.
  • Thank you for your time and support.
  • Looking forward to your prompt reply

Inquiry

  • questions and a detailed request for clarification or data.

通用

  • I’m writing to inquire about….
  • I would like to get some useful information on….
  • I’d appreciate it if you could provide details about….
  • Could you kindly confirm…?
  • Would you be able to clarify…?
  • I’d be grateful if you could share….
  • Thank you for your time and assistance.
  • I look forward to your prompt reply.
  • Your guidance on this matter would be highly appreciated.
  • I’m writing to just check in regarding my previous email about….
  • I would like to follow up on….

Gratitude

通用 Expression

  • I am writing to express my sincere gratitude for….
  • Your timely assistance has been invaluable to me.
  • Thank you from the bottom of my heart for….
  • I deeply appreciate your help in resolving [specific issue].
  • Your expertise on [topic] significantly improved my understanding.
  • Many thanks for providing detailed feedback on [project].
  • Your support during [challenge] meant the world to me.
  • I am forever grateful for your kindness and generosity.
  • Words cannot fully convey my appreciation for your guidance.
  • Thank you again, and I look forward to future collaboration.
  • Wishing you continued success in all your endeavors.
  • Please accept my warmest thanks and best regards

Receiving Personal or Collective Assistance

  • 词汇
    • Be utterly indebted to…: 对……感激不尽(非常高级的表达)
    • Unwavering support: 坚定不移的支持
    • Go above and beyond: 超出预期/额外付出(常用于形容别人帮帮得很彻底)
    • Pull someone through: 帮某人度过难关
  • 例句 (Appropriate Social Conventions):
    • Formal (对医疗人员/救援人员): Words cannot fully express how indebted my family is to the medical staff who went above and beyond to ensure my smooth recovery.
    • Informal (对朋友): I am truly grateful for your unwavering support. Your help really pulled me through when I was struggling to debug that massive Python script last week.

Workplace and Professional Settings (职场与专业环境)

  • 词汇
    • Invaluable guidance / insights: 极其宝贵的指导/见解
    • Foster a collaborative environment: 营造协作的环境
    • Seamless transition: 无缝衔接/平稳过渡 (常用于离职交接)
    • Instrumental in (doing sth): 在……中起到了关键作用
  • 例句 (Appropriate Social Conventions):
    • 面试后感谢: I am writing to express my sincere appreciation for the opportunity to interview yesterday. Our conversation further solidified my interest in the role.
    • 项目完成/离职感谢: Reflecting on my time here, I want to thank Michael for fostering such a collaborative environment. Your insights on the UI design were instrumental in our project’s success.

Receiving Gifts or Special Care

  • 词汇
    • Touched by one’s thoughtfulness: 被某人的体贴/用心所感动
    • Impeccable attention to detail: 对细节的完美把控 (常用于感谢活动策划)
    • A generous and thoughtful gift: 慷慨且用心的礼物
    • Make the occasion truly memorable: 让这个场合变得真正难忘
  • 例句 (Appropriate Social Conventions):
    • 收到礼物: I was incredibly touched by your thoughtfulness. The biography on I.M. Pei was such a generous gift and perfectly aligns with my current reading interests.
    • 感谢策划: The event was a massive success, largely due to your team’s impeccable attention to detail, which made the occasion truly memorable.

Public Recognition and Promotion (公开表彰与宣传)

  • 词汇
    • Extend our deepest appreciation to…: 向……致以最深切的谢意
    • Fruitful collaboration: 富有成效的合作
    • Philanthropic efforts: 慈善善举
    • Shared commitment to…: 对……共同的承诺/致力于……
  • 例句 (Appropriate Social Conventions):
    • 机构间合作: We would like to extend our deepest appreciation to your team for this fruitful collaboration. Our shared commitment to advancing this research will undoubtedly yield great results.

Invitation

通用

  • It is my pleasure to invite you to attend….
  • You are cordially invited to….
  • We would like to extend a warm invitation to you for…The event will take place on [date] at [location].
  • This is an event of exceptional importance, where a wide range of issues will be discussed.
  • The exhibition will showcase our latest technology in [field].
  • Your presence will help us foster better understanding and cooperation.
  • This visit will provide insights into [topic] and potential business opportunities
  • Please confirm your attendance by [date].
  • All expenses, including travel and accommodations, will be covered by [your company].
  • We look forward to your confirmation.

Congrats